You can record transactions, track expenses, and generate reports with just a few clicks. Features include built-in document management, so you can store and access BOLs, receipts, and rate confirmations directly within the platform. It also offers maintenance tracking to help you stay on top of service schedules and avoid unexpected downtime.
- It doesn’t charge for setup, plus it works with SimplyInsured for employee health benefits and Mineral for expert HR support.
- Whether you run a massive fleet or a company of one, you’ll need a driver qualification file (DQF) for each of your drivers — including yourself, if you have your own authority.
- Below are my detailed summaries of the best trucking accounting software that made it onto my shortlist.
- That means that you’re missing out on simply integrating your accounting with your day-to-day operations.
QuickBooks can’t break down your revenue, expenses, or profitability into trucking-specific categories. While useful for profit and loss statements, it doesn’t offer detailed insights for smarter business decisions. Once quickbooks for trucking the load information is entered, no one needs to reenter it again—whether for invoicing, payroll, or tax filings. Toro becomes a single source of reliable information that connects your dispatch team, drivers, and back office. And if you’re not using QuickBooks or another accounting software, you’ll likely need to re-enter data even more frequently.
Accounting
It’s ubiquitous, relatively inexpensive, and accounting professionals all know how to use it. As mentioned in the article, we strongly recommend that you use QuickBooks Online for its flexibility and regular updates. One of the best features of this trucking accounting software is its powerful accounting application. This full-service provider is one of the best trucking accounting software options out there.
How is QuickBooks bad for trucking companies?
Features include maintenance scheduling that keeps your vehicles in top condition. It also offers dispatch management to help organize your drivers, and invoicing to ensure timely payments. Features include project management tools that let you assign tasks, set deadlines, and collaborate with team members.
Once the driver settlement accounts are calculated and finalized in Dr Dispatch, the system provides an easy option to export your data directly to QuickBooks Online. When the data is exported to QuickBooks, you can find it in the appropriate accounts or categories. The driver settlements exported into QuickBooks can then be used for processing driver payroll. The root of the problem with using QuickBooks for trucking is that it’s one-size-fits-all accounting software.
Integrating your carrier TMS with QuickBooks not only streamlines processes but also ensures that your financial data is accurate and up-to-date. With easy-to-use solutions like Truckbase, trucking businesses can truly harness the power of integration, leading to improved efficiency, profitability, and peace of mind for you and your team. It also provides real-time tracking for operational visibility, and invoicing tools that ensure timely payments. I’ve reviewed and evaluated the most popular trucking accounting software, shortlisting the best ones to improve financial management and enhance operational efficiency. Using QuickBooks as your main accounting platform as a trucking company can be done, but it won’t be easy. Having your accounting in the same software as your dispatch, maintenance, and fuel taxes is preferred for most trucking companies.
From the “invoice” or “expense” screen in TruckingOffice, locate the QuickBooks connector button, and the transaction will be recorded automatically in QuickBooks Online. Rigbooks stands out as the most affordable specialized trucking software on our list, and it’s the only solution to ace the pricing category. I also gave it high marks in trucking features, and its ease of use is impressive, thanks to its simple and intuitive user interface. What I really like is how the app lets you create professional invoices on the go and send them directly to clients or brokers right from your phone.
For basic tracking of income and expenses, Zoho Books’ free plan is a great option that can help you save money while staying organized. Axon nailed my assessment of the trucking-specific features category and performed well in general accounting features. However, I found its pricing to be a drawback since the costs aren’t publicly available on the provider’s website. How much time is your team wasting by entering data in one system and then copying it to the other? Truckbase has found that the average team using their software has reduced manual data entry by over 30%.
While it doesn’t come with built-in trucking-specific features, pairing it with RLS transforms it into a powerful tool for both trucking management and accounting. One of the most significant challenges faced by many trucking businesses is the disconnect between their operational tools and their accounting software. Services include accounting, IFTA reporting, fleet management, payroll, expense tracking, and others.
Do you need payroll and driver settlement features?
If you can’t integrate the two platforms, manual data entry becomes a larger part of accounts receivable operations. Errors and rebills increase, and accounting departments struggle to keep track of invoices. Another reason you might use QuickBooks as a trucking company is if your accountant only knows how to use QuickBooks. Most, if not all, trucking accounting software platforms will have the same dual entry general ledger accounting specifications that QuickBooks has.
What About a QuickBooks Integration?
It also offers compliance management to keep your business legal, and dispatch tools that streamline load assignments. If you’d like further reading, check out the tips we’ve put together for choosing the right trucking accounting software for your business. In this article, we’ll explore using QuickBooks as your primary accounting software for a trucking company.
- Though if you aren’t familiar with it and accounting terms, there’s quite a bit you’ll need to learn about it.
- Learn how we stay transparent, read our review methodology, and tell us about any tools we missed.
- Additionally, some might be interested in scaled-down options, such as integrations for last-mile delivery or drayage operations.
- This accounting software provides promising features involving tracking bills and payment schedules.
- Trucking companies either use the cash-based or accrual-based system and hire a bookkeeper to manage their finances or use trucking management software to track expenses.
This isn’t the best option for fleets with more than 25 drivers, and the previous plans only allow for 1, 3, and 5 users. With the lack of industry-specific features, getting QuickBooks to meet all of your needs as a trucker or dispatcher will be a challenge, and in some cases, impossible. While QuickBooks has features that can benefit those in the trucking industry, it also has a lot of useless features—at least for truckers. Before we dive into QuickBooks’ drawbacks, let’s discuss how QuickBooks Online can benefit small businesses in the trucking industry. This article aims to answer all of your questions about QuickBooks for trucking business finances.
The basic sub-packages include truck dispatch, load, contact, document, and staff management tools. It costs $24.95 per report for business owners and $19.95 per report for service providers. It will even remit payroll tax payments, file tax forms, and prepare year-end W-2s/1099s for you. When used with QuickBooks accounting software, it can integrate with TMSes, making it one of the best payroll options for trucking companies.
Formerly known as KeepTruckin, this all-in-one platform provides Electronic Logging Devices (ELDs), GPS tracking, and safety monitoring for truck drivers and fleet managers. While some integrations are easy to set up and use, more advanced solutions require training to fully understand the integrated features. Zoho Books has no trucking-specific features, which is completely understandable.
In our evaluation of the best trucking payroll software, we compared a mix of trucking software with payroll functionalities and payroll software that would allow payment by miles or loads. We chose solutions that offered the best combination of payroll processing and trucking-specific features, giving priority to the latter. Gusto ranks No. 1 on our lists of the best online payroll services and leading payroll solutions.
Meanwhile, general purpose bookkeeping software lets you perform common accounting tasks, such as invoicing, billing, and expense tracking, but it often lacks specialized trucking features. With built-in time tracking, you can oversee employee work hours and approve payroll when you’re ready. Trucking companies also use QuickBooks’ accounting and payroll software together to simplify bookkeeping and manage business finances all in one place. No matter if you’re at your desk or on the road, QuickBooks keeps your trucking financials, insights, and data organized and accessible. Rather than manually tracking expenses, invoices, and mileage on paper, Quickbooks for trucking offers effective accounting software used by various businesses worldwide. Overall, these solutions simplify managing finances and operations for trucking companies, saving time and reducing errors.
